Board Meeting scheduled for August 31
Agenda items to discuss:
- Approval of 2011 budget – HOTC Proposed Budget Fiscal Year 2011
- Approval of 7/7 and 8/4 minutes
- Update of ballot count received for by-laws change, due end of September
- Discussion/approval of changing rental income status to owners
- Acceptance/Approval of Phil Belisle’s turning-in of rooms
- Review and discussion for establishing a special assessment policy
Owners wishing to attend should contact Sara at the front desk (1-800-524-2035) to request access details for the meeting and provide your payment information. The cost to attend via conference bridge is $0.10/minute with a 1 hour minimum. Typical cost is $6-$9 for a 1-1.5 hour meeting.
Those wishing to access the conference call through Skype, a VOIP service from your computer, can click this link or dial from Skype: +9900827045467218. This service is free.
You will be placed on mute when you join the call. If you have a question or a comment, you can “raise your hand” by dialing *9 which will send a signal to the moderator.
Note that Skype version 3.8 has been tested and is recommended. Skype version 4 is not supported and will not work.
Comments
The linked budget for 2011 has a header of 2009 on it, is that a report from last year or a typo for expected budget items for 2011.
Also the conference bridge, is that skype or being hosted elsewhere? Many of us with skype should be able to attend for no charge in a skype conference calls.
John,
The budget file is correct. When we converted the Excel file to PDF, it took each column of the last twelve months and put it on a separate page. This goes back to 2009, but each page shows a new month. To make it simpler to read, I have attached the link to the original Excel file.
The conference call is being hosted elsewhere. Not all of the board members have Skype access, so we have to use a regular phone bridge for this call. This is something we can investigate for future calls.
Mike
Skype is free. So why don’t the board members have access? There are also a lot of other links that can be used besides Skype that are free and perfect for groups like the owners to participate – unless you don’t want owners participating…
We currently have to do what makes sense for ALL owners. Not all owners have access to a computer or skype, so if we held the call only on a computer, we would leaving out those owners. This way all owners can participate. We can investigate whether its possible to integrate something in the future, but for the meeting next week, it will be only via the conference bridge.
Skype is available to anybody with a computer OR a telephone (land line or cell phone). All owners have access to a telephone even if they don’t have acccess to a computer. Board member Ira Braunschweig is familiar with how this works through Skype or you can get help from the people at Skype–unless you don’t want owners listening to board meetings.
To clarify the HiDef Conferencing system and Skype, some owners can call into meetings using the HiDef Conferencing toll free number and others can call in using Skype, via their computer, at the same time; it’s simply another way to connect and the HiDef Conferencing package allows both at the same time for the same meeting.
I’ve used Skype several times for board meetings while others have used their phones. In fact, I used Skype from Vancouver Island in June and it worked fine and is free.
I understand HOTC has a HiDef contract and Skype should be included. Skype was included automatically when Ira hooked up the teleconferencing sessions in the past and all you did was click on the Skype icon, next to the Skype number.
This information for owners to attend board meetings must be posted on this web site – the toll free number for phone users who call in from around the world and the skype call-in number for those who want to use Skype from around the world!!
Here’s what the invitation page from HiDef Conferencing forwarded to me when I received invites from HiDef for board meetings:
~~~~~~~~~~~
Conference Room Number: xxxxxxx
To use the HiDef Conferencing™ service, you may call from:
Skype:
Participants: +9900xxxxxxxxxxxx
Call Toll:
United States: +1 (201) 793-9022
Canada: +1 (201) 793-9022
Austria: +43 (0) 82040115470
Belgium: +32 (0) 7 0357134
France: +33 (0) 826109071
Germany: +49 01805009527
Ireland: +353 (0) 818270968
Italy: +39 848390177
Spain: +34 (9) 02885791
Switzerland: +41 (0) 8 48560397
United Kingdom: +44 (0) 8454018081
Call Toll-Free:
United States: +1 (888) 350-0075
Canada: +1 (888) 350-0075
Australia: +61 1800240997
Austria: +43 080010259254
Belgium: +32 080050903
France: +33 0800940295
Germany: +49 08000004291
Italy: +39 800149002
Sweden: +46 0200125385
United Kingdom: +44 08003581803
~~~~~~~~~~~~
To use Skype, you simply click on the ‘Participants link number’ and you’re connected to Skype immediately. You don’t need a conference room number with Skype; you’re hooked in automatically, immediately, right into the meeting.
Again, Skype is just another way to link up to the meeting and owners will not know who is on the phone line and those who are on Skype.
Come on folks. When our president says: “Not all owners have access to a computer or skype, so if we held the call only on a computer, we would be leaving out those owners,” it’s obvious he doesn’t understand his HiDef conferencing contract package that he has or he doesn’t want owners to be included at the board meetings using Skype.
It’s time to let someone who understands this HiDef Conferencing system to allow the owners to use Skype. It’s there for the using and why not use it???
Owners, insist on it!!!
Carmen Anderson
To Betty and Carmen,
I did check into our HiDef Conferencing contract and you are correct, we do have a contract that allows for free Skype calls. I apologize for mis-speaking earlier. I had understood that you wanted the entire conference call to be held on Skype.
I edited Carmen’s message, ‘x-ing’ out the conference room number and Skype participant number, so they wouldn’t confuse anyone when we send out the codes for the meeting tomorrow night and I will post the correct Skype access codes for those interested.
For those that want to still call in using a phone, please contact Sara at HOTC to provide your billing information as we are charged for those minutes.
All owners are encouraged to call-in.