HOTC. Board meeting November 29 2017

Present

Mike Hiese

John Loftus

Tim Mclay

Francis Balthazor

Brian Hein

Motion by Paul to approve the minutes and Mike seconded

Passed by unanimous vote.

John is working on the finals for the financials for this year

Quick books computers and Internet are working again so our financial data
will get back up to date very quickly.

We have FEMA people in rooms now. The HM building is closed off. We have
more FEMA who want rooms. We can rent them to FEMA long term ( until May)
but that will entail time share owners giving up rooms. Cathy is reaching
out to owners to see if anyone wants to give up their week. We will split
the money with the owners.

We do not have any additional revenue coming in from the beach right now,
because no one is coming over on the ferry and buying things in the shop.

We need to allow folks to bring coolers over with them to the beach.

Questioned posed by John Loftus

Do we have tour groups lined up to come to the beach ?

Answer Yes in the next couple of weeks

The problem is we do not have bathrooms for beach people to use. Staff will
investigate cleaning the bathrooms by the restaurant.

Newsletter.

We need:

A statement about the developer update and urgency of ratification. Also a
time window for the response. Cathy is writing this up…and send it to
Francis ASAP

A statement from Lake Country Travel about giving up weeks

Cathy is sending me electronic mailing labels so Francis can send out those
newsletters.

Investors update

We will authorize the investor to make a presentation to the governor. We
will formulate an agreement with the investors to negotiate on our behalf
with government for the lease extension.

If there is an extension granted and transfer of the lease to the investors
the membership must vote on it.

At this point the investors are ready to move forward. So Ed is drafting an
agreement.

Paul’s update on the investors. Paul is meeting with the investors at 2pm in
a conference call November 30th. Mike will be joining that call.

Tim states that any agreement with the with the investors needs to be
spelled out and specific.

Someone will resend the agreements that have already been made to the board
for further review.

Brian left at this time.

Hotel update and repairs

HM building. Paul has contractors to arrive the 5th of December to work on
the HM building. The roof has been repaired . The contractors are from
Wyeawega they will be repairing the rooms in the HM building for occupancy.

If we don’t get the HM rooms repaired by January we will need to refund
money for bookings from groups.

Main Building

Dock house storage area rebuilt.

The laundry area is repaired.

Roof on the veranda half is gone. We will want to rebuild that. Rooms are
the priority

The little tiki hut tables are in need of repair

The pool is draining and then patching and painting will commence in the
next week.

The pool deck is fine. The railing is need of repair.

The cabanas roofs are in need of some repair. They stayed in place.

Estimates are around 75 k for repair of all items combined.

Part of the roof of the restaurant storage area is down. Which is not our
responsibility.

Restaurant

Paul talked to the restaurant owner. She brought money in to pay back rent.
Which only covered about half of the total for the outstanding amount. She
will owe for December soon. I

We have not cashed that check yet. We repaired her generator. We will bill
time and materials for that repair.

The question is do we allow her to try an reopen the restaurant or do we
start eviction proceedings.

The process stated by Mike. Is to get agreement from Property and
Procurement. We need that in writing. Once we have that we can evict them.

The motion before the board is to begin eviction proceedings and to
terminate our agreement for trash and transportation services. or to allow
her another chance to reopen

Paul motioned. Mike seconded it.

An aye vote is to begin the proceedings for investigating eviction,
terminating services and to eventually evicting her if possible.

A no vote is to allow her to continue to try and reopen and not terminate
services.

Paul Aye

Mike Aye

Tim Aye

John Aye

Francis Aye

Brian ABSENT

Paul will talk to Ed to start the process.

Next board meeting is meeting Wednesday the 27 h of December 6 pm central

Mike motioned to adjourn

Paul seconded

Motioned passed.